Fill in your details, pick a layout and accent color, and get a signature block with a live preview alongside ready-to-paste HTML you can drop straight into your email client's signature settings.
A signature that looks perfect in your own inbox can break when a recipient opens it in a different client — Outlook's desktop app, in particular, uses a rendering engine with limited CSS support compared to Gmail or Apple Mail. This generator sticks to inline styles and simple table-based layout, which is the most reliably compatible approach across major email clients, rather than relying on modern CSS like flexbox that some clients strip out.
The two layout options cover the most common preferences: a compact single-block layout for people who want their signature short, and a stacked layout with a divider line for a slightly more structured look with more visual separation between the name/title and the contact details.
Once you're happy with the preview, copy the HTML and paste it into your email client's signature editor — in Gmail this is under Settings > General > Signature, in Outlook under File > Options > Mail > Signatures. Most clients accept pasted rich text directly, so pasting into the signature editor (rather than a plain-text field) should preserve the formatting, colors and links.
It's worth revisiting your signature whenever your job title, phone number or company details change, since an outdated signature circulating in old email threads and forwards is a small but persistent inconsistency that's easy to avoid by keeping the source fields here up to date. A consistent signature across an entire team also reinforces brand presentation in every external conversation — small details like a uniform accent color and layout across colleagues' signatures read as more polished and deliberate than a mix of ad hoc formats, especially in longer email threads where multiple signatures from the same company appear back to back. For teams handling this at scale, maintaining a short internal style guide noting the approved accent color, layout choice and required fields helps new hires generate a compliant signature in minutes without guessing at company conventions.
It uses inline styles and table layout for maximum compatibility, which covers the vast majority of desktop and mobile clients well, though minor spacing differences can still appear in older versions of Outlook.
This version focuses on text-based signatures for reliability and simplicity. You can add an image afterward in your email client's signature editor if it supports image uploads.
No. Everything you type stays in your browser tab and is only used to render the live preview and generate the code — nothing is stored or transmitted.
Not everyone wants to include a direct phone number in a signature that may be forwarded widely. Leaving it blank simply removes that line from the output.
Yes — team members can each fill in their own details and accent color choice to keep a consistent layout with personalized information.